Evangeline Parish School Board

2021- 2022 Student Privacy

The Louisiana Department of Education (LDE) and Evangeline Parish School System (the LEA) are committed to protecting student data. In compliance with Louisiana Act 677, Evangeline Parish School District will provide information relative to active district contracts and data elements associated with each application. The documents listed are currently approved addendums and/or agreements utilized by the district/schools with student information. The Evangeline Parish School Board is authorized to share this information through Title 28; Bulletin 741; §2303 D-E and FERPA.

Additionally, the legislature passed, Act 837, which provides for limitations and prohibitions on the collection and sharing of student information.

In compliance with Louisiana Act 677, Evangeline Parish School District provides this listing of all vendors in which PII information is shared for the specific purposes delineated in the chart below.

Parents of eighth-grade Students: Please note that Act 837 requires parental consent to share student PII data with the Louisiana Office of Student Financial Assistance and Board of Regents for students to be considered for the Taylor Opportunity Program for Students (TOPS).

Individuals with complaints involving the sharing of student personally identifiable information (PII) may complete the

"Evangeline Parish School System Student Privacy Complaint Form" and submit to the Office of Assistant Superintendent at 1123 Te Mamou Rd. Ville Platte, LA 70586.

Vendor	Purpose	Data Elements Transferred	Files
AHEC	Federal Reporting	Name, address, phone, email of students in AHEC Program	Privacy Ageement
Amplified IT	Information will be used to automatically create student and teacher accounts in G Suite and to automatically create and maintain Google Classrooms	SIS Information	Profile Form Privacy Agreement
A+PEL		Survey Data with student opinions for CNA	Profile& Privacy Agreement
Athlos Products & Services	To prepopulate the Athlos Special Education logs application to ease the data entry process for Evangelien Parish users	Special Education Student Names and IEP Goals	Profile & Privacy Agreement Athlos Products & Services Agreement
Audio Optical Systems of Austin	Kurzweil Educational Software provides integrated literacy, text to speech software.	Student Data Deemed necessary at School Level; Only data required for the setup of the system is requested (Student First/Last Name, Student ID number)	Privacy Agreement
Balfour	Student graduation supplies	Student first and last names, address, phone number	Privacy Agreement
Brain POP			Privacy Agreement
Cengage			Privacy Agreement
Clever Inc. (Vendor contracted to upload student data for use with various programs.)	Clever Inc. (Vendor contracted by TenMarks to upload student data for use with their program)	Basic student demographic and rostering data
Curriculum Associates, LLC	Assessment, Instruction, Professional Development	Student first and last name, date of birth, gender, ethnicity or race, student school enrollment, student grade level, teacher name, English language learner status, eligibility for free or reduced lunch price, teacher first and last name, teacher email address	Profile Form Privacy Addendum
Crawford Photography	Pictures for school portraits and JPAMS	Student ID, Student First and Last Name, Teacher of Record, Grade Level
Docusign, Inc.			Privacy Addendum
ECAA Head Start Program	Information will be used to prescribe a program for teaching and learning for students with developmental delays.	Student Identification for use in making refferals for evaluation	Privacy Agreement
eLuma	Teletherapy services including speech and language pathology, occupational therapy, physical therapy, mental health counseling and school psychology	Student ID, last name, first name, zip code, gender, birth date, grade, clinician, phone, parent first/last name, parent email, case manager name, primary teacher name, primary teacher email, service details, status	Profile Form Agreement
EDgear	EDgear provides the student information management system for the district	Student Full Name, Student ID Number, Gender, Grade Level, Date of Birth, Ethnicity, Language, Scores from State Assessments, School Enrollment, Class Schedule, Special Education Information, Attendance, Discipline Information, Grades, Medical Information, Email Address, Lunch Status, Social Security Number
Edgenuity	Edgenuity is a research based video course curriculum, which offers more than 185 semester-equivalent core and elective online courses for students in grades 6-12. Edgenuity can be used as core curriculum, for intervention, to recover credits, to prepare for standardized assessment and prep for some AP programs.	Student First and Last Name, Grade Level, Student Scores, Progress Reports and Final Grades	Privacy Agreement
Evangeline Parish 4-H Clubs	4-H Enrichment Programming	3^rd Grade Student Demographics	Privacy Agreement
Evangeline Parish District Attorney's Office	Child Welfare/ Attendance	Information relevant to compulsory school attendance and truancy laws	Privacy Agreement
First Student	Bus Route Creation	Electronic Student Data used to prepare bus routes (Student Full Name, Parent/ Guardian Full Name, Address, Parent/ Guardian Contact Information)
Follett School Solutions, Inc.	Follett's Destiny Library Manager is a complete library management system. It is used to check out and check in student and faculty library books. It is also used for cataloging, inventory, and compiling reports.	Student first and last name, grade level, homeroom teacher, graduation year, and student ID number	Profile Form Privacy Agreement
Frontline Technologies Group			Privacy Agreement
Educational Professional Services	Student Enrollment numbers (no personal identifiable data)	Report Enrollment to the FCC Schools & Libraries (E-Rate Program)	Privacy Agreement
Focused Fitness	This information will be used for teachers to identify their classes and enter fitness data for students	Student First and Last Name, Age, Gender, School Name, Class Name, Teacher Name, Section, Period, ID	Privacy Agreement
Frontline Technologies Group			Privacy Agreement
Great Minds, PBC	Great Minds/Edulastic collects data for the purpose of student account management and product utilization	Student and Staff email addresses, Student first and last name, passwords, curriculum course, grade, school/district associaton (rostering), assessment performance data, and product usage data	Profile Form & Privacy Agreement
Herff Jones, LLC	Yearbooks and Related Products	Full student name, graduation year, class, clubs, activities, awards and recognitions	Profile Form & Privacy Agreement
Jostens/The Grad Shoppe	To mail students postcards and letters about their accounts with the company for graducation supplies, class rings, medals, awards, and/or letterman jackets	Student Full Name, Address, Phone Number	Privacy Agreement
LearnZillion, Inc.	LearnZillion is for use by authorized users only and all users are subject to LearnZillions terms of use and privacy policy. Learnzillion safeguards any protected information received from or created by customers, in accordance with all applicable federal and state laws, rules regulations, and policies.	Student Name, User name, password, school	Privacy Agreement
Life Touch	Lifetouch National School Studios Inc., (Lifetouch), produces and delivers to school the portrait-based products and services needed for the school’s administrative purposes and/or for use in the school yearbook.	Full Name, Student ID Number, School Enrollment, Grade Level, Schedule Information	Privacy Addendum
Life Share Blood Center	Personal Health Information and information obtained during the processing of the blood and blood components will be used to provide quality blood and blood components and related services for use in patients	Personal health and other information obtained during the processing of the blood and blood component donation
Louisiana High School Athletic Association	LHSAA is the governing body for high school sports in the State of Louisiana. It oversees all eligibility, team and competition rules and regulations regarding high school sports. The information is used to review each athlete’s eligibility status.	Full Name, Date of Birth, Address, Grade Level, Last 4 Digits of Social Security Number, Medical History
Louisiana Restaurant Association Education Foundation	Industry testing and industry certification	Student Full Name, Student Exams, Student Scores	Privacy Agreement
LSU AgCenter/4-H Youth Development	Information will be used to enroll 3rd- 12^th grade students in 4-H clubs	Student Demographic Information used only for enrollment	Privacy Agreement
LSU Eunice	Higher Education/Post Secondary Education	Board of Regents, LSU	Privacy Agreement
Marketing Education Retail Alliance/MERA	Match Student Names to requested number of online courses to be granted to schools	Student names	Privacy Agreement
Parks Community Support Services	Life Skills training for students in 4^th, 5^th, and 6^th	Student birth date, Race, Gender, Physical Education Class Roster of student first and last names	Privacy Agreement
PAXIS Institute		Class, Grade Level, Student First Name, Last Initial, Teacher Name, Teacher Email, School Name, School District	Privacy Agreement
Pear Deck	Google profile information is gathered to identify which participant responded to which part of the presentation	Google Login, email address, display name and given name in system	Privacy Agreement
Petry Photography, LLC	To organize students for school portraits and yearbook publication	Student Name, Student ID, Grade, Homeroom Teacher
Provine School Pictures	Pictures for JPAMS and yearbook if applicable	First name, last name, grade, teacher and local student ID	Profile Fom and Privacy Agreement
Remind	Parental communication, updates, alerts	Student first and last name, parent contact, parent phone number, school, district	Privacy Agreement
Renaissance Learning, Inc. (RLI)	K-12 educational software (reading, math, writing), progress-monitoring and formative assessment software, instructional materials and supplies, library materials and supplies, professional development and consulting	Student Full Name, Student ID Number, Gender, Grade Level, AR Test Scores, School Enrollment, Class Schedule	Privacy Agreement
The Grad Shop Balfour	Sale and delivery of caps & gowns, announcements and other senior apparel	Graduate student first and last name, address, and phone number	Profile Form & Privacy Agreement
The Lampo Group, LLC DBA: Ramsey Solutions		See Data Elements collected Policy on company website	Profile Form Privacy Agreement
Typing.com			Privacy Agreement
United Blood Services	Personal Health Information and information obtained during the processing of the blood and blood components will be used to provide quality blood and blood components and related services for use in patients	Personal health and other information obtained during the processing of the blood and clood component donation	NO ACTIVE Agreement
Workforce Development Board			Privacy Addendum
World Book	Optional folder if user wishes to create peronal folder for storing research notes; Users may include their email address for use with re-setting passwords in the event a password is forgotten	User Name, email address if applicable	Privacy Agreement
Zearn, Inc.	Zearn Math is personalized digital lessons for small group teaching based on Eureka Math and Engage NY. Zearn Math is aligned to content standards in which students complete independent digital lessons.	First Name, Last Name, Student ID, Grade, School, Username, and Password	Privacy Agreement
Zoom	Zoom is a platform used to meet with students, staff, and/or staff from the safety of your own safe space.		Privacy Agreement

The following are Data Sharing Agreements as directed in Act No. 677. Please see the link below for the Louisiana Department of Education’s data-sharing agreements.

Evangeline Parish School System currently collects and shares student PII with the Louisiana Department of Education who may share PII with the following vendors for the specific purposes delineated in the chart below. The LDE is guided by Acts 837 and 677 in their contractual agreements and procedures.

http://www.louisianabelieves.com/resources/library/data-center/data-sharing-agreements

Vendor	Purpose	Files
ACT, Inc.		Addendum to Data Sharing Agreement
CCAI (SER)	Host and Maintain SER (Students with IEPs)
Carasoft (GOOGLE)		Addendum Data Sharing Agreement
College Board		Addendum to Data Sharing Agreement
Computer Aid, Inc		Addendum to Data Sharing Agreement
Data Recognition Corporation (DRC)		Addendum to Data Sharing Agreement
Data Recognition Corporation (DRC) for Non-Summative Assessment		Addendum to Data Sharing Agreement
ELPT	English Proficiency test for LEP/ELL students	Addendum to Data Sharing Agreement Data Sharing Agreement
eScholar LLC.		Addendum to Data Sharing Agreement
Hoonuit I, LLC		Addendum to Data Sharing Agreement
iSTEEP, LLC		Addendum to Data Sharing Agreement Data Sharing Agreement
Literacy Design Collaborative (LDC)		Addendum to Data Sharing Agreement Data Sharing Agreement
Louisiana Community and Technical College System (Jobs for American Graduates Program, JAG)		Addendum to Data Sharing Agreement
LEAP 360		State of Louisiana Privacy Addendum
Louisiana Community and Technical College System (LCTCS)		Addendum to Data Sharing Agreement
National Center for Education Statistics (NCES for NAEP, PISA, PIRLS, TIMSS, ICILS)		Addendum to Data Sharing Agreement
Paul H. Brookes Publishing Co., Inc.		Addendum to Data Sharing Agreement
Red-e Set Grow (DSC)	Host and Maintain Developmental Skills Checklist (DSC) data; Evaluates the skills that children develop from Pre-Kindergarten through the end of Kindergarten	Addendum to Data Sharing Agreement
Teaching Strategies	Teaching strategies provides the most innovative and effective curriculum, assessment, professional development, and family connection resources to programs serving children from birth through third grade. Data Elements: Demographics First	Profile Form Data Sharing Agreement Addendum
Teaching Strategies, LLC for KEA		Data Sharing Agreement Addendum to Data Sharing Agreement
University of Louisiana at Lafaytette (ULL)		Addendum to Data Sharing Agreement

Please include the following: All concerns and questions related to the LDE MOUs, addendums, student privacy, and the sharing of students’ PII can be submitted to kim.nesmith@la.gov.

First and last name
Phone number
Agreement related to inquiry
Questions/ Concerns

2021- 2022 Privacy Agreements & Addendums

2021- 2022 Student Privacy